spouliot
7834d67432
O6: inventory consumed on jobs posts DR COGS / CR Inventory, but neither recompute
engine reflected it — so reports understated COGS / overstated inventory and a
"Recalculate Balances" wiped the effect. The COGS posting fires only for JobUsage
and Waste transaction types, which are created only at the two COGS-posting sites,
so the consumption is exactly identifiable from InventoryTransaction:
- both posting sites now record consumption at the effective (weighted-average)
unit cost so TotalCost equals the COGS posted (the recompute reads TotalCost)
- LedgerService: new section (dated rows + prior balance) crediting Inventory /
debiting COGS from JobUsage/Waste rows on items with both accounts mapped
- FinancialReportService: Trial Balance + accrual P&L include consumption COGS
This reads existing transactions, so historical data is covered with no backfill.
The Balance Sheet inventory line is intentionally left alone — it does not track
inventory purchases either (periodic), so relieving it for consumption alone would
unbalance it; tracked as O9 (inventory capitalization policy).
O8: the write-off already creates a balanced posted JournalEntry (both engines read
it via their JE-line sections). The real defect was 4 "Status != WrittenOff" filters
in FinancialReportService that excluded pre-write-off payments from AR credits and
bank debits — leaving the paid portion dangling as open AR and understating the bank.
Removed those filters; AR now nets to zero for written-off invoices and the trial
balance balances. No backfill needed.
Adds a LedgerService regression test for inventory consumption. Build clean; 293
unit tests pass.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
212 lines
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Markdown
212 lines
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Markdown
# Accounting System Audit
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> Living record of the accounting/GL audit and its remediation status.
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> **Keep this file updated** whenever an accounting finding is opened or closed — the
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> original audit was lost once because it was never written down. Don't let that happen again.
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Last reconciled against code: **2026-06-19** (branch `dev`, commits through `9532812`).
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Verification at that point: `dotnet build` clean (0 errors); `dotnet test tests/PowderCoating.UnitTests` → **290 passed, 0 failed**.
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---
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## How the GL is modeled (context for the findings)
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Balances are computed two different ways, and they must agree:
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1. **At posting time** — controllers call `AccountBalanceService.DebitAsync/CreditAsync`, which
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mutate the denormalized `Account.CurrentBalance`.
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2. **At report time** — `FinancialReportService` (Trial Balance, Balance Sheet, P&L, AR/AP aging,
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statements) and `LedgerService` (per-account ledger + `RecalculateBalances`) recompute balances
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from source documents.
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`LedgerService` also backs the **Balance Reconciliation report** (the detective control added in
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`c2cd19e`), which compares stored `CurrentBalance` vs the ledger-recomputed balance. Any account
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whose recompute path is incomplete will (a) be silently corrupted by a "Recalculate Balances" run
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and (b) produce misleading output in the reconciliation report.
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---
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## Resolved findings (this audit batch)
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| # | Finding | Fix | Commit | Verified |
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|---|---------|-----|--------|----------|
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| **#4** | `Sales Tax Payable` (2200) was credited on every invoice but never relieved — the liability grew forever (no remittance flow). | `JournalEntries/SalesTaxPayment` GET+POST: DR 2200 / CR bank, balanced, in a transaction, honors the period lock and validates amount + bank-account tenancy. | `0c921ba` | Posting reviewed `JournalEntriesController:235-296`. Reporting needs no change (posted JE lines already flow through TB/BS/ledger). |
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| **#7** | Most report queries relied on the global tenant filter, which is **bypassed for SuperAdmin** → cross-company leakage on P&L / Balance Sheet / Trial Balance / aging / statements. | Explicit `CompanyId == companyId` predicate added to every query in `FinancialReportService`. | `9532812` | Confirmed: every query in `FinancialReportService.cs` carries an explicit `CompanyId` predicate. |
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| **#9a** | A cash refund posted **DR AR** (control up) while the customer subledger went down — opposite directions → guaranteed AR drift. | Refund now **reverses the sale**: DR Sales Returns (4960) + DR Sales Tax Payable (tax portion) / CR bank; AR untouched. Split centralized in `Core/Accounting/RefundAllocation.Split`. | `2a82a1d` | Posting (`InvoicesController.IssueRefund`/`CancelRefund`) and both recompute paths (`LedgerService` §5b, `FinancialReportService` TB/BS/P&L) all use `RefundAllocation.Split` — they agree by construction. |
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| **#9b** | Store-credit refunds & credit memos posted nothing to the GL on issue (only a `CreditMemo` + `Customer.CreditBalance`) → outstanding store credit invisible on the balance sheet. | New **2350 Customer Credits** liability. Issue: DR 4950 / CR 2350. Apply: DR 2350 / CR AR. Void remainder: DR 2350 / CR 4950. Updated in all 8 posting sites + TB/BS/P&L + ledger §12b. | `9ce3612` | Posting sites confirmed (`CreditMemosController` 180-185/262-270/314-320; `InvoicesController` store-credit path). Reporting `cmContraRevenue`/`cmIssuedNonVoided` math reviewed. |
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| — | No detective control to catch denormalized-balance drift. | **Balance Reconciliation report** (`Reports/Reconciliation`): per-account stored vs recomputed, plus AR/AP control-vs-subledger. | `c2cd19e` | Reviewed `FinancialReportService.GetBalanceReconciliationAsync`. NOTE: its usefulness is limited by O2 below. |
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### Original numbering gap
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The commits reference findings **#4, #7, #9a, #9b** — implying a list of at least #1–#9. The original
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audit document was never persisted and is unrecoverable. Findings **#1, #2, #3, #5, #6, #8** cannot be
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matched to commits and their status is **unknown**. If the original list resurfaces, reconcile it here.
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---
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## Resolved findings (2026-06-19 remediation)
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### O1 — Account 2300 mislabeled "Payroll Liabilities" while used as Customer Deposits — **RESOLVED**
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- **Root cause refined:** there is no payroll feature posting to 2300; the deposit GL code has always used
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2300 (resolved by number) as the Customer Deposits liability. Migration `AccountingDepositsGL` already
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renamed it to "Customer Deposits" for tenants that lacked a 2300, but its `NOT EXISTS` guard **skipped**
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pre-existing tenants, leaving them mislabeled. The two seed files still created new tenants with the
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wrong name.
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- **Fix (chosen approach: rename 2300, move payroll to a new 2400):**
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- Seed files now create **2300 = "Customer Deposits" (IsSystem)** and a separate **2400 = "Payroll
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Liabilities"** — `SeedDataService.Accounts.cs`, `SeedData.cs`.
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- `EnsureSystemAccountsAsync` self-heals: renames any 2300 still named "Payroll Liabilities" → "Customer
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Deposits" (preserving user renames) and ensures 2400 exists.
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- Migration `20260619233108_RenameDepositsAccountAddPayroll` does the same for existing tenants (rename
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only where Name is still the default; insert 2400 where missing). Down is best-effort (soft-deletes
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only empty 2400s; does not re-introduce the mislabel).
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- Account **number 2300 is unchanged**, so the deposit posting code (`DepositsController`,
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`InvoicesController`) needed no changes — its lookups are by `"2300"`.
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### O2 — `LedgerService` never recomputed 4950 Sales Discounts → recalc corrupted it — **RESOLVED**
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- **Fix:** added a 4950 section to both `LedgerService.GetAccountLedgerAsync` and `ComputePriorBalanceAsync`
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that reproduces the *actual postings* so a balance recalc matches the stored balance:
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invoice discounts (DR at invoice date) + credit-memo issuance (DR full amount at issue) − the unapplied
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remainder of voided memos (CR at void). This mirrors what `AccountBalanceService` posts at
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`InvoicesController:849/1108/1629` and `CreditMemosController`, so the Balance Reconciliation report no
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longer shows false drift on 4950.
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- **Note / micro-discrepancy:** the ledger uses `memo.AmountApplied` for the voided remainder (matching the
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true posting), whereas `FinancialReportService` TB/BS derive the voided portion from applications against
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non-voided invoices. These differ only in the rare case of a voided memo applied to a since-voided
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invoice. Left as-is (report-side nuance, not O2's target); documented here so it isn't mistaken for a bug.
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- Regression test: `LedgerServiceTests.GetAccountLedgerAsync_SalesDiscounts4950_IncludesInvoiceDiscountsAndCreditMemoContraRevenue`.
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Verification of O1+O2: `dotnet build` clean; `dotnet test tests/PowderCoating.UnitTests` → **291 passed**;
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migration applied to the dev database successfully.
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---
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### O3 — Write-path account lookups omitted explicit `CompanyId` — **RESOLVED**
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- Added `CompanyId` to every **GL posting-path** account lookup that determines where money posts:
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- `InvoicesController` — all account-resolver helpers (`GetCheckingAccountIdAsync`,
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`GetCustomerDepositsAccountIdAsync`, `GetSalesReturnsAccountIdAsync`, `GetCustomerCreditsAccountIdAsync`,
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`GetArAccountIdAsync`, `GetBadDebtAccountIdAsync`, `ResolveSalesTaxAccountIdAsync`,
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`GetSalesDiscountAccountIdAsync`, `GetGcLiabilityAccountIdAsync`) plus the bank-account and write-off
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expense dropdowns (scoped via `_tenantContext`).
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- `CreditMemosController` — Create/Apply/Void GL lookups (scoped via the in-scope `customer`/`invoice`/`memo`).
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- `GiftCertificatesController` — Create, BulkCreate, Void GL lookups + `GetGcLiabilityAccountIdAsync`.
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- `BillsController` — AP/expense account resolution that pre-fills `APAccountId` (Create + CreateFromPO).
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- `DepositsController` and `JournalEntriesController.SalesTaxPayment` already scoped correctly.
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### O4 — Sales-tax remittance could over-remit (drive 2200 negative) — **RESOLVED**
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- `JournalEntriesController.SalesTaxPayment` (POST) now rejects any amount exceeding `taxAcct.CurrentBalance`
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(0.005 rounding tolerance), so a typo can no longer push Sales Tax Payable into an abnormal debit balance.
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Verification of O3+O4: `dotnet build` clean; `dotnet test tests/PowderCoating.UnitTests` → **291 passed**.
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### O5 — Gift Certificate Liability 2500 missing for new tenants / mislabeled on default company — **RESOLVED**
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- **Root cause (same shape as O1):** 2500 is resolved by number as the GC liability
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(`GiftCertificatesController`). The `AccountingGapsPhase2` migration seeded it for tenants existing at
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deploy, but (a) the per-tenant seeder `SeedDataService.Accounts.cs` never created a 2500, so tenants
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onboarded afterward had **no GC liability account** and GC GL postings silently no-op'd; and (b) the
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default-company seeder `SeedData.cs` created 2500 as **"Long-Term Loan"**, so that company's GC
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obligations were mislabeled (and the migration's `NOT EXISTS` guard skipped it).
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- **Fix:**
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- `SeedDataService.Accounts.cs` now seeds **2500 "Gift Certificate Liability" (IsSystem)**.
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- `SeedData.cs` now seeds 2500 as GC liability and moves the long-term loan to **2900**.
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- `EnsureSystemAccountsAsync` self-heals: renames any 2500 still named "Long-Term Loan" → "Gift
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Certificate Liability" (preserving user renames) and ensures a 2500 exists.
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- Migration `20260620002950_FixGiftCertificateLiabilityAccount`: moves long-term loan to 2900 where a
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2500="Long-Term Loan" exists and no 2900 is present; relabels the mislabeled 2500; safety-net inserts a
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2500 for any company lacking one. Non-destructive (no Id/number/balance changes); Down is best-effort.
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- Verified on the dev DB: existing 2500 GC-liability rows preserved; no spurious accounts added; build
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clean; migration applied; **291 unit tests pass**.
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---
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## Read-path account lookup sweep (Tier 1–3) — **RESOLVED**
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Completed the app-wide defense-in-depth pass: every `Accounts` lookup in a controller now carries an
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explicit `CompanyId` predicate, matching the standing rule in CLAUDE.md. ~19 lookups across 12 controllers:
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- **Tier 1 (write-path validation):** `AccountsController` duplicate account-number check on Create/Edit.
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- **Tier 2 (dropdowns/lists):** `AccountsController` (Index/year-end/parent dropdown), `BankReconciliations`,
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`Bills` (bank list + receipt-scan + suggest), `Budgets`, `CatalogItems`, `Expenses`, `FixedAssets`,
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`Inventory`, `JournalEntries` (chart dropdown), `Vendors`.
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- **Tier 3 (`accountIds.Contains` display maps):** `JournalEntries` Details, `Reports` budget vs actual,
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`VendorCredits` Details — scoped via the in-scope entity's `CompanyId` for uniformity.
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`companyId` source per controller: `_tenantContext.GetCurrentCompanyId()` where available, else the
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in-scope entity's `CompanyId`, else `_userManager` current user. Build clean; 291 unit tests pass.
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---
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## Whole-system re-audit (2026-06-19) — NEW findings, OPEN
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Root cause shared by all three: the GL is kept two ways — **direct postings** via
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`AccountBalanceService.Debit/CreditAsync` (authoritative `Account.CurrentBalance`) and **recomputes**
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via `LedgerService` (drives `RecalculateAllAsync`) and `FinancialReportService` (drives the reports).
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Every posting type must be mirrored in *both* recompute engines or balances diverge. Several postings
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are **not** mirrored, so: (a) "Recalculate Balances" corrupts those accounts, (b) the Balance
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Reconciliation report shows false drift, and in one case (O7) the **Trial Balance does not balance**.
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O2 (Sales Discounts 4950) was the first instance found and fixed; these are the rest.
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### O6 — Inventory consumption COGS not in the recompute — **RESOLVED (recompute approach)**
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- `JobsController` and `InventoryController` post **DR COGS / CR Inventory** when an item with both
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`CogsAccountId` and `InventoryAccountId` is consumed. The COGS posting fires only for `JobUsage` and
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`Waste` transaction types, and those types are created **only** at the two COGS-posting sites — so the
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consumption is exactly identifiable from `InventoryTransaction`. (This is why the recompute approach was
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used instead of the originally-planned JE+backfill: it reads existing transactions, so historical data is
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covered automatically with no fuzzy backfill.)
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- **Fix applied:**
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- Both posting sites now record the consumption at the effective (weighted-average) unit cost, so the
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transaction's `TotalCost` equals the COGS actually posted (the recompute reads `TotalCost`).
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- `LedgerService` (dated rows + prior balance): new section 12d — for a COGS or Inventory account, sum
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`TotalCost` of JobUsage/Waste transactions on items with both accounts (DR COGS / CR Inventory).
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- `FinancialReportService` **Trial Balance** (`cogsConsumptionByAcct` DR / `invConsumptionByAcct` CR) and
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**P&L** (accrual COGS) include consumption. Cash-basis P&L excludes it (cash recognises cost at purchase).
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- Regression test `GetAccountLedgerAsync_InventoryConsumption_DebitsCogsAndCreditsInventory`.
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- **Deliberately NOT changed — see O9:** the **Balance Sheet** inventory-asset line is left as-is because it
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already does not track inventory *purchases* (it expenses them through retained earnings), so relieving it
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for consumption alone would drive inventory negative or unbalance the sheet. That's a separate inventory
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*capitalization* policy decision (O9). TB and recalc are now correct and balanced; build clean; 293 tests pass.
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### O7 — Gift-certificate redemptions credit AR but AR recompute omitted it — **RESOLVED**
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- `InvoicesController.ApplyGiftCertificate:3137` posts **DR 2500 GC Liability / CR AR** (no Payment row,
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no `AmountPaid` change — only `invoice.GiftCertificateRedeemed`). The **2500 debit IS** recomputed
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(GC redemptions), but the **AR credit is NOT**: AR recompute = `sum(Total) − Payments − CreditMemoApplications`
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in both `FinancialReportService` (BS line 358 / TB line 1129) and `LedgerService` (AR section).
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- **Impact:** because only one side of the entry is recomputed, the **Trial Balance is out of balance by the
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total GC redeemed**; Balance Sheet AR is overstated; recalc corrupts AR. (AR **Aging** is correct — it uses
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`BalanceDue`, which includes `GiftCertificateRedeemed`.) Active for any company that redeems GCs on invoices.
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- **Fix applied:** GC redemptions now subtracted from AR in both recompute engines — `FinancialReportService`
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Balance Sheet (`gcRedeemedBs`) and Trial Balance (`gcRedeemedTb`), and `LedgerService` AR section + prior
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balance. Mirrors the `cmApplied` treatment. Regression test
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`GetAccountLedgerAsync_AR_GiftCertificateRedemption_CreditsAccountsReceivable`. Build clean; 292 tests pass.
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### O8 — Written-off invoices misstated in AR recompute — **RESOLVED**
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- `InvoicesController.WriteOff` already posts **DR Bad Debt / CR AR** *and creates a balanced posted
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JournalEntry* — so both recompute engines already pick the entry up via their JE-line sections. The real
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defect was narrower: `FinancialReportService` **excluded payments on written-off invoices** from AR credits
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and bank debits (4× `Status != InvoiceStatus.WrittenOff` filters). Because the write-off JE only credits the
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*unpaid balance*, excluding the earlier payments left the **paid** portion dangling as open AR (and
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understated the bank). `LedgerService` had no such filter, so the two engines disagreed.
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- **Fix applied:** removed all four `WrittenOff` exclusion filters in `FinancialReportService` (Balance Sheet
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+ Trial Balance, both the bank-deposit and AR-credit queries). Now: invoice `Total` (debit) − payments
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(credit) − write-off JE (credit) nets AR to zero, the payment counts in the bank, and bad debt is the JE
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debit — trial balance balances, and the two engines agree. No backfill needed (the write-off JE already
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exists for historical write-offs). AR Aging was already correct.
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**Architectural note:** O2/O6/O7/O8 all stem from reports re-deriving balances from source documents in
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parallel with the live postings. The durable fix is to make **every** financial event post `JournalEntry`
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lines and drive all reports/recompute from those lines alone (single source of truth) — O8's write-off already
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does exactly this, which is why it was the cleanest. Worth considering before the ledger grows further.
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### O9 — Balance Sheet does not capitalize/relieve inventory (periodic vs perpetual) — **OPEN, needs policy decision**
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- Surfaced while fixing O6. The **Trial Balance** computes an inventory asset as opening + purchase bill-lines
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− consumption (perpetual), but the **Balance Sheet** `ComputeBalance` does **not** add inventory purchase
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bill-lines to the asset and instead expenses all bill costs through retained earnings (periodic). So the BS
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inventory line ≈ opening balance only, and BS vs TB disagree on inventory. O6's consumption relief was
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therefore intentionally **not** applied to the BS (doing so alone would drive inventory negative / unbalance
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the sheet).
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- **Impact:** Balance Sheet inventory asset is understated and COGS timing differs between BS (periodic) and
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P&L/TB (now perpetual for consumption). Pre-existing; not a trial-balance imbalance.
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- **Fix direction:** decide on an inventory accounting policy (perpetual vs periodic) and make the Balance
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Sheet consistent with the Trial Balance / P&L. Best done as part of the JournalEntry single-source refactor.
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## Status
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Findings **O1–O8 + the read-path sweep are resolved** on `dev`. **O9 is newly identified and OPEN** (inventory
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capitalization policy — needs a decision, recommend folding into the JournalEntry single-source refactor).
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Original audit numbering #1–3/#5/#6/#8 remains unrecoverable (see top). Nothing merged to `master` yet.
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